Canadian Information Processing Society of Saskatchewan

"I.S.P. Designation" means the Information Systems Professional of Canada (or its French equivalent, “Informaticien professionnel agr èè du Canada ”) designation, also known as the "I.S.P." (or "IPA" in French), as established and managed nationally and internationally by the National Society.

Minister

“Minister” means the member of the Provincial Government's Executive Council to whom and for the time being, the administration of the Act is assigned.

National Society

"National Society" means the Canadian Information Processing Society (L'Association Canadienne de l'informatique), also known as "CIPS National", the national professional organization with which the Society holds common objectives and standards and shall be related with through these By-Laws and formal reciprocal agreements.

Officer

"Officer" means an Officer of the Society; namely the President, Vice President, Past President, Secretary, Treasurer or Registrar, or such other positions as the Board may approve from time to time.

Professional Experience

“Professional experience” is interpreted to mean work within the Information Technology field of a professional nature such that the member is involved in systems analysis and design, database analysis or administration, systems programming, hardware design, telecommunications, systems planning or analysis, research, management of information processing activities, maintenance where design or analysis is included, teaching information processing at a professional level, sales or marketing activity where professional level recommendations are required. Activities in operation of equipment, use of computer programs or equipment, or coding from detailed specifications are not normally considered to be at a professional level.

Public

"Public" means any individual or body corporate, not a member of the Society, who has an interest or stake in the practice in the field of Information Systems in the Province of Saskatchewan .

“Register” means a list of the given names and surnames and addresses of all current Certified Members of the Society.

"Regulations" means the regulations of the Society.

Society

"Society" means the Canadian Information Processing Society of Saskatchewan (CIPS Saskatchewan), established under The Canadian Information Processing Society of Saskatchewan Act .

Code of Ethics and Standards

• The Society shall endeavour to maintain the following standards in common with the National Society unless unique Saskatchewan conditions or requirements exist which exceed the common standards.

Code of Ethics

• The Society shall adopt, maintain and support a code of professional ethics and standards for conduct that shall be binding on all members of the Society.

Common Body of Knowledge

• The Society shall adopt, maintain and promote a common body of knowledge with respect to information systems and to practice in the field of information systems.

Certification / Re-Certification Standards

• The Society shall adopt, maintain and administer standards for the certification and re-certification of its members under the I.S.P. Designation.

Accreditation Standards

• The Society shall adopt, maintain and support standards for the accreditation of educational programs in the field of information systems.

Membership

Eligibility

• The Society exists to advance the cause of professionalism within the Information Technology industry. Members of the society are normally full-time professionals within the industry who have demonstrated a sufficient level of technical knowledge and professional experience to qualify as Information Systems Professionals (I.S.P.) and who are known as Certified Members. The Board may additionally define eligibility rules for a subordinate class or classes of members known as Restricted Members.

• Any person eligible to be a member of the Society may make application to become a member at any time. All applications must be submitted in writing to the Registrar and must be supported by at least two (2) members of the Society in good standing.

Members in Good Standing

• Members shall be considered as members in good standing if they:

• have signed and agree to be bound by the Code of Ethics,

• have maintained their membership by payment of Society dues,

• have complied with the By-Laws and Regulations of the Society,

• are not under suspension, or have not had their registration cancelled by an order of the Discipline Committee,

• otherwise qualify for membership.

Rights and Obligations of Members

• Unless otherwise stated elsewhere in these By-Laws, all members who maintain their status as members in good standing shall have the right to:

• attend meetings of the Society,

• make representations at a meeting of the membership,

• inspect the membership list and records of the Society,

• make representation to the Board on issues regarding professionalism and practice in the field of Information Systems, and

• serve on committees appointed by the Board.

• For the purposes of these By-Laws and any Society related communications, the address of record of any member shall be the member's address as last notified, by the member, in writing to the Society. It shall be the responsibility of the member to notify the Society of any change of address or other related information on a timely basis. Any notice mailed to the member at the address of record will be deemed received by the member at the date and time it was posted.

• The Board shall be responsible for determining the amount of any dues, fees or charges required to be paid by the members and for setting the timing, period and duration for which they apply. The Board shall cause all members to be notified, at their address of record, of any such amounts at least two (2) full calendar months in advance of the due dates. Any such amount not paid in full on the due date shall be considered delinquent. The Board shall notify the member of the delinquent amount and any additional penalties or fees. If payment in full is not received within two (2) months of such delinquency notice, the member may be subject to suspension and cancellation of membership as provided for in these By-Laws.

• Memberships in the Society shall not be transferable, except that the Society may establish reciprocal agreements with such other organizations that administer the I.S.P. Designation or its equivalencies outside the Province of Saskatchewan and whereby Certified Members may transfer memberships between jurisdictions on a temporary or permanent basis.

• A member may resign from the Society at any time providing such resignation is made in writing.

• The rights and privileges of membership of any member may be suspended or cancelled at any time subject to an order of the Discipline Committee and the By-Laws, policies or procedures of the Society.

• Notwithstanding sections 9, 10 or 11 above, such transfers, resignations, or removals shall not relieve the member from payment of dues or other moneys owed to the Society at the time of the transfer, resignation or removal, or give any right to refund or rebate of dues or other moneys paid to the Society or to any portion or share of the assets of the Society.

• Membership in the Society shall cease upon the death of a member.

Types of Membership

• The Society shall recognize two (2) types of membership: Certified, and Restricted.

Certified Members

• A member shall be considered a Certified Member and is entitled to use the title “Information Systems Professional, its abbreviated form, “I.S.P.”, and other equivalencies as defined in the Act provided he or she:

• Is primarily engaged in the practice of managing, designing, analyzing, maintaining, developing or teaching information systems, and

• Has applied to the Registrar to become a Certified Member, and

• Has proven to the satisfaction of the Registrar and Membership Committee that he or she has:

• obtained a four (4) year university degree in Computer Science, Information Systems, or Software Engineering from a public university accredited by the Canadian Information Processing Society, or

• obtained a three (3) year university degree in Computer Science, Information Systems, or Software Engineering from a public university accredited by the Canadian Information Processing Society, or

• obtained a four (4) year university degree in Computer Science, Information Systems, or Software Engineering from a public university institution not accredited by the Canadian Information Processing Society, or

• obtained a three (3) year university degree in Computer Science, Information Systems, or Software Engineering from a public university not accredited by the Canadian Information Processing Society, or

• obtained a three (3) year computing program from a public college or technical institute accredited by the Canadian Information Processing Society, or

• obtained a two (2) year computing program from a public college or technical institute accredited by the Canadian Information Processing Society, or

• obtained a one (1) year post-diploma certificate in Information Technology from an public college or technical institute accredited by the Canadian Information Processing Society, or

• obtained a three (3) year baccalaureate degree in Computer Science, Information Systems or Software Engineering from a private Canadian educational institution accredited by its appropriate provincial or territorial government to grant baccalaureate degrees such that at least 60% of the courses of study are in the Computer Information Systems/Technology subject area, or

• obtained a two (2) year program from a public Canadian educational institution with a significant percentage of content in Information Technology courses as decided by the Registrar, or

• successfully passed the examinations offered by the Institute for Certification of Computer Professionals (ICCP) leading to the CCP or equivalent, or

• successfully passed the Diploma Level examination offered by the British Computing Society (BCS), or

• successfully passed the Professional Graduate Level examination offered by the British Computing Society (BCS), and

• Has proven to the satisfaction of the Registrar and the Membership Committee that he or she has a commensurate level of professional experience to his or her academic qualifications such that the member can demonstrate that he or she has at least 1000 hours of professional experience in the twelve (12) months preceding his or her application to be a Certified Member and:

• Has proven to the satisfaction of the Registrar and the Membership Committee that he or she has:

• at least two (2) years of professional experience if he or she is qualifying under sub-section (c)(i) above, or

• at least three (3) years of professional experience if he or she is qualifying under sub-section (c)(ii) above, or

• at least four (4) years of professional experience if he or she is qualifying under sub-section (c)(iii), sub-section (c)(v), or sub-section (c)(xii) above, or

• at least five (5) years of professional experience if he or she is qualifying under sub-section (c)(iv), sub-section (c)(vi), sub-section (c)(x), or sub-section (c)(xi) above, or

• at least six (6) years of professional experience if he or she is qualifying under sub-section (c)(viii) above, or

• at least seven (7) years of professional experience if he or she is qualifying under sub-section (c)(vii) or sub-section (c)(ix) above.

• Notwithstanding section 15, a member may also apply to be a Certified Member upon application to the Registrar and provided he or she has proven to the satisfaction of the Registrar and the Membership committee that he or she has entered the Information Technology industry prior to 1976, and has at least twelve (12) years of professional experience if he or she does not meet any of the options listed in section (15)(c) above.

• Notwithstanding section 15, a member shall also be considered a Certified Member provided he or she has made application to the Registrar and has proven to the satisfaction of the Registrar that he or she:

• holds an I.S.P. or its equivalent as awarded by the National Society at the time the Act comes into force, or

• Holds an I.S.P. or its equivalent as awarded by the National Society or by a provincial organization or association recognized by the National Society as having jurisdiction to award the I.S.P. designation to its members, or

• is entitled to be registered as a Certified Member because the applicant is the equivalent of a Certified Member in good standing within an association with which the Society or the National Society has a reciprocity agreement.

• A Certified Member shall be eligible to remain a Certified Member if after every triennium the member can document that he or she:

• has obtained at least 1000 hours of professional experience per year when averaged over the preceding three (3) years, and

• has obtained at least 100 approved educational credits per year when averaged over the preceding three (3) years.

• In addition to the rights identified in section 6, all Certified Members of the Society shall have the exclusive right to:

• use the I.S.P. Designation,

• petition the Board for a special meeting of the membership;

• vote on matters to be decided by the membership,

• be a member of the Board,

• chair a Board-appointed committee.

Restricted Members

• Restricted Members are those members who are members in good standing of the Society but who do not qualify to be Certified Members. Restricted Members do not have the right to vote, but shall have such other rights and privileges as defined in section 6 of these By-Laws and as may be prescribed by the board from time-to-time.

• Pursuant to the terms of the Act and these By-Laws, the Board may, through its policies, practices and decisions, define the criteria under which a person shall be accepted as a Restricted Member.

• The Board may also further qualify or sub-divide the category of Restricted Members through its policies, practices and decisions so long as those qualifications or sub-divisions do not contravene these By-Laws or the Act.

Meetings of Members

Types of Meetings

• There shall be annual and special meetings of members.

Annual Meeting

• The annual meeting shall be held at a time and place or places in Saskatchewan as the Board may determine, within five (5) months after the end of each fiscal year of the Society. This meeting will receive reports from the Officers and Committees of the Society for the year immediately past, elect Directors and Officers as required and consider such other business of concern to the membership as the Board determines.

• The President of the Society shall preside as Chair at every annual meeting of the Society. If there is no President or if the President is not present at the annual meeting at the scheduled time of the meeting, the Vice-President shall preside as Chair. If there is no President or Vice-President or if neither the President nor the Vice-President is present at the annual meeting at the scheduled time of the meeting, the Certified Members present shall choose someone of their number to preside as Chair.

Special Meeting

• A special meeting of members may be convened by the Board at any time during the year. Certified Members may request the Board to hold a special meeting through a petition in writing signed by ten per cent (10%) of Certified Certified Members in good standing.

• Without limiting the generality of the foregoing, resolutions and special resolutions which would normally be considered at a special meeting may be voted upon by members by mail or electronic transmission, and, provided notice, has been given, the date by which votes are to be received shall be deemed to be the date of the special meeting as if one had been held. At least twenty-one (21) days shall be allowed for the mailing out and receiving back of ballots.

Notice

• The Registrar shall inform each member of the time and place of every annual or special meeting at least ten (10) days before the date fixed for the holding of such meeting.

• Notices and other documentation to be delivered to members may be delivered in person, by registered mail, by regular postal service, or by e-mail at the discretion of the executive or the Registrar.

Quorum

• A quorum for the transaction of business at any annual or special meeting of members of the Society shall be ten (10) Certified Members in good standing and one half of the Board. If a quorum is not present within one half-hour from the time appointed for the meeting, the meeting shall automatically stand adjourned to such time and place as a majority of the members then present shall direct, and if at such adjourned meeting a quorum of members is not present, it shall be adjourned.

Voting

• All resolutions or motions at an annual or special meeting of members of the Society except for motions regarding dissolution, amendments to the By-Laws, or changes to the Code of Ethics, Common Body of Knowledge, and Certification/Re-certification Standards shall be considered ordinary resolutions and approved by a simple majority of the votes of Certified Members.

• At the discretion of the Board, votes may be cast in person at the meeting, or received by the Secretary by mail or electronic transmission twenty-four (24) hours in advance of the meeting unless otherwise required by the By-Laws of the Society.

• At the discretion of the Board, meetings of the membership may be conducted in more than one location concurrently using webcasting, teleconferencing or videoconferencing facilities.

• No member shall be entitled to vote by proxy on any matter.

Administration of the Organization

Books and Records

• The Board shall ensure that all necessary books and records of the Society required by the By-Laws are regularly and properly maintained.

• The Board shall determine to what extent and at what times and places and under what conditions or regulations the books and records of the Society shall be open for inspection by the public, as may be conferred by law or authorized by the Board.

Inspection by Members

• The books and records of the Society may be inspected by any member of the Society at the annual meeting or at any time upon giving reasonable notice and arranging a suitable time with the Secretary and Treasurer. All members of the Board shall have access to the books and records of the Society at any time.

• A Register consisting of member names, membership type and address shall be maintained by the Registrar and made available for inspection by anyone upon giving reasonable notice and arranging a suitable time with the Registrar.

• Any member shall have the right to request that any and all information of a personal or confidential nature provided to the Society, other than their name, membership type, and address, not be published in the register of the Society. Such information required for the administration of the Society shall be maintained and held in the strictest confidence.

Head Office

• The head office of the Society shall be situated at a place in the Province of Saskatchewan as determined by the Board.

Office Hours

• The Executive shall, from time to time, determine or alter the dates and times that will constitute its normal office hours.

Financial Year

• Unless otherwise authorized by the Board, the financial year of the Society shall conclude on the thirtieth (30th) day of June of each year.

Budgets

• The Executive Committee shall prepare the operating budget to be reviewed and approved by the Board prior to the start of the fiscal year. The budget may be amended by the Executive Committee at any time during the fiscal year with the prior approval of the Board.

Use of Funds

• The Executive Committee may use the funds of the Society in accordance with the approved budget, and in furtherance of the Objectives of the Society.

Auditing

• The books, accounts and records of the Society as maintained by the Secretary and Treasurer shall be audited or financially reviewed at least once a year. Two (2) Certified Members of the Society may be appointed by the Board as a Financial Review Committee to assist in the audit or review.

Borrowing

• The Board from time to time, may enter into contracts or obligations on behalf of the Society for the purpose of obtaining credit or borrowing funds. All such contracts and obligations shall be signed by two (2) members of the Board, authorized by the Board for that purpose, and are subject to the following conditions:

• For the purpose of carrying out regular Society business, the Board and Executive are empowered to obtain services on account with suppliers for such amounts as may be reasonably incurred in providing services to the Society membership. Such accounts are to be paid in full within thirty (30) days of the event or purchase with which they are associated.

• The Board and Executive are not empowered to borrow funds on behalf of the Society where the payment obligations extend greater than one (1) year, except as specifically permitted by resolutions passed by the Society membership, in accordance with the Society Bylaws, at the annual meeting or a special meeting called for that purpose.

Banking and Bills of Exchange

• All cheques, bills of exchange, or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Society shall be signed by two (2) members of the Board duly authorized for that purpose by the Board.

• Any one (1) of such designated Board members may alone endorse notes and drafts for collection on account of the Society through its bankers and endorse notes and cheques for deposit with the Society. Any one (1) of such designated officers may arrange, settle, balance, and certify all books and accounts between the Society and its bankers and may receive all paid cheques and vouchers and sign all bank forms for settlement of balances and verification slips.

Corporate Seal

• The Society shall have a Seal which shall be affixed to documents only in the presence of two (2) members of the Board duly authorized by the Board to attest to its use. The Seal of the Society shall at all times remain in the custody of the Secretary.

• In the absence of the Seal, a document requiring certification by the Society shall be deemed certified if signed by two (2) members of the Board duly authorized for that purpose by the Board as if their signatures were under the Seal of the Society.

Indemnification of Directors and Officers

• Each Director or Officer of the Society, their heirs and assigns shall be indemnified and held harmless by the Society from all claims, costs or expenses arising from any action brought against him as a result of the execution, in good faith, of their duties as a Director or Officer of the Society. This indemnification does not include any claims, costs or expenses arising from the Directors' or Officers' intentional wrongful acts or fraudulent activity.

Organization of the Society

Board of Directors

• The Society Board of Directors (the Board) shall include the President, Vice President, Past President, and, no less than five (5) and no greater than twelve (12) other directors, one of whom shall be publicly appointed pursuant to section 8 of the Act. Other than the publicly appointed director, all directors of the Board shall be Certified Members in good standing.

• The Board shall elect annually from among its members a Secretary, a Treasurer, and a Registrar.

• The Board shall be the governing body of the Society responsible for setting direction and policy with full authority over all affairs of the Society. Unless otherwise provided for in these By-Laws, all actions and decisions of the Board shall be final.

Election of Directors and Length of Terms

• At least thirty (30) days prior to the annual meeting, the President shall call for nominations to be made in writing for the Directors to be elected at the annual meeting. The nomination period shall be held open for at least twenty-one (21) days. The names and qualifications of those nominated shall be distributed with the notice of the annual meeting.

• Except for those directors appointed pursuant to section 8 of the Act as public appointees to the Board, the Directors of the Society shall be elected at an annual meeting of the Society by a majority vote of all those eligible to vote.

• Where a vacancy exists on the Board, the Board may fill that vacancy pursuant to section 10 of the Act.

• If there is no current vice-president, a president will be elected for a term of two years, and serve the first year as president, the second year as past president.

• A vice-president will be elected for a term of three years, and serve the first year as vice-president, the second year as president and the third year as past president;

• With the exception of the positions of Vice-President, President, and Past President, each director shall be elected for a two-year term with the provision that one half of such terms shall expire at an Annual General Meeting held in an odd-numbered year, and the remainder expire at an Annual General Meeting held in an even-numbered year.

• The Vice-President, President and Past President are directors of the society with rights and privileges equal to those of the other directors.

Quorum for the Board

• A quorum for the transaction of business at any board meeting shall be one half of the directors. If a quorum is not present, the meeting shall be automatically adjourned and the board must convene another meeting within sixty (60) days.

Powers of the Board

• In addition to the powers described in the Act or these By-Laws, the Board may from time to time set or alter policy concerning:

• The seal of the association;

• the banking and financial operations of the Society including appropriate controls on the Society's financial dealings;

• the management of property of the Society;

• the duties, powers, and responsibilities of the members of the Board, the Executive, or the Officers of the Society;

• the prescribed registration and other fees of the Society that it levies on members;

• the holding and procedures of meetings of the Executive;

• the holding and procedures of annual and special meetings of the Society.

Executive Committee

• The Executive Committee shall be a committee of the Board and shall consist of the President, Vice President, Past President, Secretary, Treasurer, and Registrar. The Executive Committee shall be responsible for the day to day activities of the Society and for carrying out the instructions and directions of the Board.

President

• The President shall act as the executive head of the Society and when present shall preside as chair over all meetings of the Society, Board, and Executive Committee. The President shall exercise supervision over the affairs of the Society. The President shall be responsible for enforcement of these By-Laws and carrying out all orders and resolutions of the Board. The President shall exercise such authority within limits as shall be set by the Board from time to time. The President shall also have such additional responsibility as may be delegated by the Board.

• The President is responsible to the Board. The President shall keep the Board informed of all aspects of the Society's affairs and shall consult with it on major activities. The President shall make reports to the general membership on behalf of the Board at each annual meeting and as directed by the Board.

Vice President

• The Vice President is responsible to the President and shall assume the duties of the President in the absence or disability of the President. The Vice President shall assist the President in the execution of their duties and responsibilities to the Board. The Vice President shall also have such additional responsibilities as may be delegated by the Board or the President.

Past President

• The Past President shall act as an advisor to the President and the Board and shall undertake such special duties or assignments as may be requested by the Board from time to time.

Secretary

• The Secretary is responsible to the President and shall be responsible for the day to day affairs of the Society. The Secretary shall ensure all meetings of the Board, the Executive Committee and the Annual and any Special meetings of the membership in general are properly and accurately recorded. The Secretary shall keep all Society records and correspondence of a non-financial nature and shall be the custodian of the Seal of the Society.

Treasurer

• The Treasurer is responsible to the President and shall be responsible for the financial affairs of the Society. The Treasurer shall maintain the financial records of the Society and shall submit financial statements to the Board or any relevant governmental agency as directed by the Board or required by law. The Treasurer shall prepare, for submission to the Annual Meeting, an audited set of financial statements as provided for in these By-Laws.

Registrar

• The Registrar shall be responsible for ensuring the accuracy and completeness of the Register of Certified Members including the addition and deletion of members to the register and the amendment of information for Certified Members on the register.

• The Registrar shall also serve as chairperson of the Membership Committee.

Meetings of the Board and Its Committees

• The Board and Executive may decide to conduct their meetings in person, through teleconference, videoconference, or via the Internet with the decisions made having equal validity regardless of the media used to conduct the meeting.

• Upon approval of the Executive, a committee of the Society may conduct its meetings in person, through teleconference, videoconference, or via the Internet with the decisions made having equal validity regardless of the media used to conduct the meeting.

• The minutes of all meetings by the Board and its Committees shall include all decisions and actions by the respective Board or Committee and shall be approved by the respective Board or Committee before being filed with the Secretary of the Society.

Removal or Resignation

• The Board may, by a two-thirds majority vote, declare vacant the office of any director or officer. Any director or officer may resign their position at any time providing the resignation is made in writing.

Remuneration

• Directors and Officers of the Society shall be entitled to reimbursement of reasonable expenses as may be incurred in the course of Society business. Except for such reimbursement, Directors and Officers of the Society or members of its committees shall not be entitled to other remuneration, consideration or per diem allowance unless such a policy or payment is authorized by the Board.

Committees

• The Board may appoint such members in good standing as necessary to form committees to manage certain activities of the Society. All committee chairpersons shall be Certified Members and shall report to the Board.

Standing Committees

• Three (3) standing committees shall be appointed by the Executive to serve as the Membership, Professional Conduct and Discipline Committees. At least one (1) member of the Board shall be appointed by the President to each standing committee to act as its chair.

Membership Committee

• The Membership Committee shall be appointed by the Board and shall consist of at least one Certified Member in good standing, the chairperson of which shall be the Registrar.

• The Executive confers on the Registrar and Membership Committee its power to register persons as members of the Society pursuant to section 19 of the Act.

• The Membership Committee shall:

• receive and consider applications from persons wishing to become members of the Society in accordance with the Act and the By-Laws of the Society. It shall approve or decline the application based upon the eligibility criteria set forth in the Act, the By-Laws and the Regulations of the Society; and

• receive and consider applications from persons wishing to become Certified Members of the Society in accordance with the Act, the By-Laws and Regulations of the Society and may approve the certification, refuse to approve the certification or defer approval until the applicant has successfully completed examinations, course work or work experience acceptable to the Society;

• update the information in its Register with any changes to personal or professional information for a member of the Society upon request by that member; and

• remove from its Register any Certified Member who fails to meet the qualifications for re-certification pursuant to section 18 of these By-Laws or warn any such member that their certification is in jeopardy unless they remedy any deficiency or document that they have remedied any deficiency; and

• remove from its list of members any member who no longer meet the requirements for membership as defined in these By-Laws or the Act or warn any such member that their membership is in jeopardy unless they remedy any deficiency or document that they have remedied any deficiency; and

• remove from its list of members any member who has been removed from membership by action of the Discipline Committee or the Executive.

• The Registrar shall send a written notice of any decision made by it to the applicant. If the decision made by the Membership Committee is to refuse the application for membership, written reasons for the decision shall be sent to the applicant.

• The Membership Committee may solicit advice, analysis, recommendations, and assessments from the National Society and its officers, committees and councils in performing its tasks.

• The Membership Committee shall draft and design any and all procedures required to govern the qualification of, registration of, and terms and conditions for members of the Society pursuant to section 14(2) of the Act and obtain approval from the Executive for these procedures before effecting them. These procedures shall include a definition and typology of “Approved Educational Credits” in accordance with section 18(9) of the Act.

Professional Conduct Committee

• The Professional Conduct Committee shall be appointed by the Executive and shall consists of not less than three (3) Certified Members in good standing.

• Upon receipt of a complaint against a member, or a request by the Executive to consider a complaint against a member, the Professional Conduct Committee will be empowered to:

• review the complaint; and

• investigate the complaint by taking any steps it considers necessary, including summoning the member whose conduct is the subject of the complaint; and

• upon completion of its investigation, make a written report of its decision and findings to the Discipline Committee pursuant to section 24 of the Act; and

• if a disciplinary hearing is convened by the Discipline Committee as recommended by the report, prosecute and direct the prosecution of the complaint at the hearing pursuant to section 26 of the Act.

• The Professional Conduct Committee may solicit advice from the National Society and its officers, committees and councils in performing its tasks.

• The Professional Conduct Committee shall draft and design any and all procedures required to govern the standards for members, ethical conduct of members, and review, investigation and disposition of complaints against members of the Society pursuant to section 14(2) of the Act and obtain approval from the Executive for these procedures before effecting them.

• The Professional Conduct Committee shall inform both the complainant and the member named in the complaint of its decisions in writing. The Committee shall also inform the Executive and the National Society of its decisions.

Discipline Committee

• The Discipline Committee shall be appointed by the Executive and shall consist of not less than two (2) Certified Members in good standing and one public appointee to the Board appointed in accordance with section 8 of the Act. In accordance with section 25 of the Act, the Discipline Committee shall be responsible for receiving, reviewing, and deciding complaints against members of the Society and all other matters regarding discipline. The Discipline Committee shall deal with all complaints and appeals under the Regulations of the Society.

• Upon receiving a written complaint against a member, the Discipline Committee shall serve notice of the complaint to the member named, providing a copy of the original complaint.

• All members shall co-operate fully with the Discipline Committee or its representative during the course of any investigation undertaken and shall produce all documents or other information that, in the opinion of the Discipline Committee or its representative, are necessary to complete a proper investigation.

• The Discipline Committee may solicit advice from the National Society and its officers, committees and councils in performing its tasks.

• The Discipline Committee shall draft and design any and all procedures required to govern the conduct of disciplinary hearings for complaints against members of the Society pursuant to section 14(2) of the Act and obtain approval from the Executive for these procedures before effecting them.

• The Discipline Committee shall inform both the complainant and the member named in the complaint of its decisions in writing. The Committee shall also inform the Executive and the National Society of its decisions. The member named in the complaint shall have the right to appeal any decision of the Discipline Committee to the Executive.

Other Committees

• The Executive may create and empower other standing or ad hoc committees and appoint members to such committees as from time to time it sees fit.

Amendment of the By-Laws

• Pursuant to section 13 of the Act, the Executive may make or amend any By-Law by a three-quarters majority of its directors. A By-Law made or amended pursuant to this section shall be effective until the next annual or special meeting of the membership at which time it must either be ratified by the membership or it will cease to be in effect.

• Amendments of these By-Laws, a call for dissolution of the society, or changes to the Code of Ethics, Common Body of Knowledge, and Certification or Re-certification Standards shall be considered extra-ordinary resolutions and shall be proposed by the Board in writing and sent to the membership at least fourteen (14) days prior to the annual meeting or such special meeting as may be called for that purpose by the Board. Each extra-ordinary resolution shall be discussed and voted on separately. No changes to an extra-ordinary resolution shall be allowed at the meeting except by unanimous approval of all Certified Members present at the meeting. Extra-ordinary resolutions shall be approved by a two-thirds majority vote of those Certified Members participating in the meeting.

Certification:

We hereby certify that these By-Laws were duly placed before and properly ratified by the membership of CIPS Saskatchewan on March 29 th , 2005 .

___________________________________

Grant Kerr, I.S.P., President

___________________________________

Bev Gooding, I.S.P., Registrar